Bylaws of the Rotary Club of Coronado

Article I Election of Directors and Officers

Section 1 - At the annual meeting there shall be elected the president, president-elect, secretary, treasurer and members of the board of directors. Nominations shall be obtained as follows: At a meeting of the board of directors held at least two months prior to the annual meeting of the club, the president, with the approval of the board of directors, shall appoint five club members who shall act as a nominating committee for the purpose of nominating a president (normally the serving president-elect), a president-elect, a secretary, a treasurer and three members to serve as directors for two-year terms. This committee shall be chaired by a past president and shall be comprised exclusively of past presidents.

(a) The nominating committee shall make its report to the president and board at least thirty days prior to the annual meeting and the president shall read the report of the nominating committee to the membership at four meetings prior to the annual meeting.

(b) In addition to the nominations so made by the nominating committee, any member of the club in good standing (except honorary members), may at any meeting, not later than two weeks prior to the date of the annual meeting, nominate any member in good standing (except honorary members) for any of the offices above named.

(c) The election of the officers and directors of this club shall be by written ballot except in those cases where there is no contest by reason of only one nomination. Where there is only one nominee for an office after full opportunity to make nominations, as provided by these bylaws, then and in that event the nominee will have been elected to fill the subject office.

(d) All ballots shall provide for the election of a president, president-elect, secretary, treasurer and three directors for two years. The candidates for president, president-elect, secretary, and treasurer receiving the majority of the votes shall be declared elected to their respective offices. The three candidates for director for terms of two years receiving the largest number of votes shall be elected as directors for two years.

Section 2 - The officers and directors, so elected, together with the immediate past president and the directors elected the preceding year for two-year terms, shall constitute the board of directors. The newly elected president, with the approval of the new board, shall appoint some member to act as sergeant-at-arms prior to the beginning of the next Rotary year.

Section 3 - A vacancy in the board of directors or any office shall be filled by action of the remaining members of the board of directors.

Section 4 - A vacancy in the board of directors-elect or any officer-elect shall be filled by action of the remaining members of the board of directors-elect.

Section 5 - All newly elected board members should attend the annual District Assembly before taking office.

Article 2 Board of Directors

Section 1 - The governing body of this club shall be the board of directors consisting of the president, president-elect, secretary, treasurer, immediate past president and six directors elected in accordance with Article I, Section 1, of these by-laws .

Section 2 - In the event of the temporary absence or disability of the president, the president-elect shall act as president. In the event of the death, resignation or permanent disability of the president, the board of directors shall elect a president to serve for the remainder of that Rotary year in accordance with the provisions of Article I, Section 3 above.

Section 3 - In the event of a vacancy among the other officer or director positions, the board of directors shall take action to fill the position as soon as possible.

Section 4 - The board of directors may appoint an executive secretary who may be paid compensation fixed by the board. The executive secretary shall serve at the pleasure of the board and need not be a member of the Rotary Club of Coronado.

(a) The board of directors may also appoint an administrative associate to the executive secretary who may also be paid compensation fixed by the board.

(b) The executive secretary and associate shall perform such duties as prescribed by the board of directors.

Article 3 Duties of Officers

Section 1 – President: It shall be the duty of the president to preside at meetings of the club and board and to perform such other duties as ordinarily pertain to the office of president.

Section 2 - President-elect: It shall be the duty of the president-elect to serve as a member of the board of directors of the club, to preside at meetings of the club and board in the temporary absence of the president as described in Article 2 above, and to perform such other duties as may be prescribed by the president or the board to include those duties assigned by Article 8, Section 3 of these bylaws.

Section 3 – Secretary: It shall be the duty of the secretary to keep the records of membership, record the attendance at meetings, send out notices of meetings of the club, board and committees, record and preserve the minutes of such meetings, make the required reports to RI, including the semiannual reports of membership, which shall be made to the general secretary of RI on 1 July and 1January of each year, and including prorated reports to the general secretary on 1 October and 1 April of each active and past service member who has been elected to membership in the club since the start of the July or January semiannual reporting period, the report of changes, which shall be made to the general secretary of RI, the monthly report of attendance at the club meetings, which shall be made to the district governor immediately following the last meeting of the month, collect and remit RI subscriptions to THE ROTARIAN, and perform such other duties as usually pertain to the office of secretary.

Section 4 – Treasurer. It shall be the duty of the treasurer to have custody of all funds, accounting for same to the club annually and to the board monthly and at any other time upon demand by the board and to perform such other duties as pertain the office of treasurer. Upon retirement from office the treasurer shall turn over to the incoming treasurer or to the president all funds, books of accounts or any other club property.

Section 5 - Immediate Past President. It shall be the duty of the immediate past president to provide corporate memory and counsel to the other officers and directors; to assist the president and president-elect as required; to provide the board of directors’ guidance in regard to bylaws, constitution and articles of incorporation matters; to coordinate funding for and attend the Past Presidents’ Dinner and other past presidents’ council events; and organize and lead the final meeting of the Rotary year following his/her presidency.

Article 4 Meetings

Section 1 - Annual Meeting. An annual meeting of this club shall be held on the first Wednesday of December in each year, at which time the election of officers and directors to serve for the ensuing year shall take place. The board of directors may change the date of the annual meeting and the election of officers for good cause, but shall not set the date later than the thirty-first day of December of each year. (Note: Article 5, Section 2 of the club’s constitution provides that "An annual meeting for the election of officers (and directors) of this club shall be held not later than the thirty-first day of December in each year as provided in the bylaws of this club.")

Section 2 - The regular weekly meetings of this club shall be held on Wednesday at 12:10 p.m. In an emergency or for good cause, the board of directors may:

(a) Change the regular meeting of any week to a different day of the same week, or to a different hour of the same day, or

(b) Cancel the regular meeting of any week because it falls on a legal holiday, or because of the death of the club president, or because of an epidemic or disaster affecting the entire community.

(c) Due notice of any changes in or canceling of the regular meeting shall be given to all members of the club. All members excepting an honorary member (or members excused by the board of directors of this club, pursuant to Article 8, Section 3 of the club’s constitution) in good standing in this club, on the day of the regular meeting, must be counted as present or absent, and attendance must be evidenced by the member's being present for at least sixty (60) percent of the time devoted to the regular meeting, either at this club or at any other Rotary club.

Section 3 - One-third of the membership shall constitute a quorum at the annual and regular meetings of this club.

Section 4 - Regular meetings of the board shall be held each month on a day as determined by the board of directors each year. Special meetings of the board shall be called by the president, whenever deemed necessary, or upon the request of two (2) members of the board, due notice having been given.

Section 5 - A minimum of six (6) of the board members shall constitute a quorum of the board.

Article 5 Fees and Dues

Section 1 - The admission fee shall be $100 to be paid before the proposed member can qualify as a member.

Section 2 - The membership dues shall be $200 per annum, payable annually on the first day of July, or semiannually on the first day of July and first day of January, with the understanding that twelve or six dollars of each annual or semiannual payment respectively shall be applied to each member's subscription to THE ROTARIAN magazine. (Note: The subscription price of THE ROTARIAN is currently US$12.00 per annum.) Should the subscription price change, the same prorated assessments will apply for each dues payment.

Section 3 - A twenty dollar ($20) discount will be granted for annual payments received in full on or before the last day of July.

Article 6 Method of Voting

The business of this club shall be transacted by viva voce voting, except the election of officers and directors, which shall be by ballot or as prescribed in Article I, Section 1 (c) above.

Article 7 Committees

Section 1 -

(a) The president shall, subject to the approval of the board, appoint the following standing committees and a chairman for each from the membership of the board of directors:

Club Service Meetings Committee

Club Service Special Events Committee

Committees of the President-elect

Vocational Service Committee

Community Service Committee

International Service Committee

Rotary International Foundation Committee

(b) The president shall, subject to the approval of the board, also appoint such committees on particular phases of club service, committees of the president-elect, vocational service, community service, international service and foundation activities as deemed necessary.

(c) The club service committees, committees of the president-elect, vocational service committee, community service committee, international service committee and the Rotary International foundation committee shall each consist of a chairman and not less than two (2) other members.

(d) The president shall be ex officio member of all committees and, as such, shall have all of the privileges of membership thereon.

(e) Where feasible and practicable, in the appointment of committees, there should be provision for continuity of membership, either by appointing one or more members to a second term or by appointing one or more members to two-year terms.

(f) Each committee shall transact such business as is delegated to it in the bylaws and such additional business as may be referred to it by the president or the board. Except where special authority is given by the board, such committees shall not take action until a report has been made to the board and approved by the board.

(g) The president may appoint one or more committees dealing with various aspects of youth activities, which, depending on their respective responsibilities, may be under any, or all, of the vocational service, community service or international service committees

Section 2 -Club Service Committees.

(a) Club Service Meetings Committee

(1) The chairman of the club service meetings committee shall be responsible for all club meeting activities and shall supervise and coordinate the work of the committees appointed on particular phases of club service meetings.

(2) The club service meetings committee shall consist of the chairman of the club service meetings committee and the chairmen of all committees appointed on particular phases of club service meetings.

(3) The president shall, subject to the approval of the board, appoint the following committees on particular phases of club service meetings:

Attendance Committee

Club Bulletin Committee

Program Committee

Sergeant-at-Arms Committee

(4) Committees on other phases of club service meetings may also be established. Examples may be clothing sales, invocations and flag salutes, greeters, lunch tickets, food service and raffle.

(b) Club Service Special Events Committee

(1) The chairman of the club service special events committee shall be responsible for all club fellowship and special event activities and shall supervise and coordinate the work of the committees appointed on particular phases of club service special events.

(2) The club service special events committee shall consist of the chairman of the club service special events committee and the chairmen of all committees appointed on particular phases of club service special events.

(3) The president shall, subject to the approval of the board, appoint the following committees on particular phases of Club service special events:

Fellowship Committees

District Events Committee

Christmas Committees

Fund Raising Committees

Section 3-Committees of President-elect. These committees shall be the membership committee, the family of Rotary committee and the public relations committee, all of which shall perform their duties under the supervision of the president-elect, who shall report to the board of directors on all of their activities.

Section 4 - Vocational Service Committee

(a)The chairman of the vocational service committee shall be responsible for all vocational service activities and shall supervise and coordinate the work of the committees appointed on particular phases of vocational service.

(b) The vocational service committee shall consist of the chairman of the vocational service committee and the chairmen of all committees appointed on particular phases of vocational service.

(c) The president shall, subject to the approval of the board, appoint such other committees as required to support particular phases of vocational service activities such as educational committees, Rotary Youth Leadership Awards (RYLA), Four-Way Test Speech Contest, Job Fair, Senior Fair and Career Day.

Section 5- Community Service Committee

(a) The chairman of the community service committee shall be responsible for all community service activities and shall supervise and coordinate the work of all committees appointed on particular phases of community service.

(b) The community service committee shall consist of the chairman of the community service committee and the chairmen of all committees appointed on particular phases of community service.

(c) The president shall, subject to the approval of the board, appoint such other committees as required to support particular phases of community service.

Section 6- International Service Committee

(a) The chairman of the international service committee shall be responsible for all international service activities and shall supervise and coordinate the work of the committees appointed on particular phases of international service.

(b) The international service committee shall consist of the chairman of the international service committee and the chairmen of all committees appointed on particular phases of international service.

(c) The president shall, subject to the approval of the board, appoint such other committees as required to support particular phases of international service activities such as Youth Exchange, Ambassadorial Scholarships, World Community Service, Clean Water Initiatives, Polio Plus, etc.

Section 7- Rotary International Foundation Committee. The chairman of the Rotary International foundation committee shall be responsible for coordinating the club’s support of Rotary International in the fulfillment of the Object of Rotary, Rotary’s Mission, and the achievement of world understanding and peace through international humanitarian, educational and cultural programs.

Article 8 Duties of Committees

Section 1 - Club Service Meetings Committee. This committee shall develop and execute plans which will guide and assist the members of this club in discharging their responsibilities in matters relating to club meetings. The chairman of the club service meetings committee shall be responsible for regular meetings of the committee and shall report to the board on all club service meetings activities.

(a) Attendance Committee. This committee shall develop means for encouraging attendance at all Rotary meetings, including attendance at district conferences, district councils, district assemblies and international conventions by all club members. This committee shall especially encourage attendance at regular meetings of this club and attendance at regular meetings of other clubs when unable to attend meetings of this club; keep all members informed on attendance requirements; promote better incentives for good attendance; and seek to ascertain and remove the conditions that contribute to unsatisfactory attendance.

(b) Club Bulletin Committee. This committee shall endeavor, through the publishing of a weekly club bulletin, to stimulate interest and improve attendance, announce the program of forthcoming meetings, relate highlights of the previous meeting, promote fellowship, contribute to the Rotary education of all members, and report news of its members and of the worldwide Rotary program.

(d) Sergeant-at-Arms Committee. This committee shall be responsible for set-up and secure, appropriate decorum and audio/visual operation at all club events, including meetings.

This committee shall also maintain up-to-date badge boards, assist with the preparation and submission of attendance sheets, maintain the pin and trading banner box and funds, provide name tags and make-up slips at meetings, and assist the president in carrying out the weekly meeting or other club event.

Section 2 - Club Service Special Events Committee. This committee shall develop and implement plans which will guide and assist the members of this club in discharging their responsibilities in matters relating to fellowship activities and special events. The chairman of the club service special events committee shall be responsible for regular meetings of the committee and shall report to the board on all club service special events activities.

(a) Fellowship Committees. These committees shall promote acquaintance, fellowship, and friendship among the members, promote participation by members in organized Rotary recreational and social activities, and do such work in pursuance of the general object of the club as may be assigned by the president or the board.

(b) District Events Committee. This committee shall provide notice of and coordinate participation in district events for the benefit and fellowship of the general membership.

(c) Christmas Committees. These committees shall promote club activities during the holiday season to promote goodwill among club families, the elderly and children.

(d) Fund Raising Committees. These committees shall promote the planning and accomplishment of the club’s fund raising events encouraging maximum participation by club members.

Section 3 –Committees of the President-elect: The following committees shall operate under the supervision of the president-elect:

(a) Membership Committee. This committee shall control the process of new member identification, administrative processing, investigation, induction and post-induction membership requirements. This committee may schedule additional checks, interviews, reviews or committee discussions to insure the accuracy of information and eligibility of any proposed member. This committee shall also monitor attrition to determine causes for member resignations and recommend and promulgate effective measures to prevent member loss. Members of the membership committee should not be expected to serve more than three consecutive one-year terms.

(1) Membership Development Subcommittee. As part of the membership committee, the membership development subcommittee shall meet every quarter to identify eligible members of the community who are not already club members and make arrangements for their invitation to become a member of the Rotary Club of Coronado.

(2) Classification Subcommittee. As part of the membership committee, the classification subcommittee shall, on or before September 30 of each Rotary year, conduct a classifications survey of the club, and compile from the survey a roster of filled and unfilled classifications, using the Guide to Classifications as reference; shall review existing classifications within the club and recommend to the board corrections/updates as necessary; shall review the proposed classification of each new member candidate for appropriateness; and shall counsel the board on all classification matters.

(3) Background Subcommittee. As part of the membership committee, the background subcommittee shall conduct a thorough background review of the prospective member to ensure that the prospective member complies with the requirements listed in Article 6 Section 3 of the Club Constitution. The background review shall consist of verification of the personal data submitted by the prospective member, telephone and corresponding contact with references, and a personal interview when there is any doubt about the prospective member’s qualifications. The committee shall thoroughly investigate the character, business, social and community standing, and general eligibility of all persons proposed for membership and shall report its recommendations on all applications to the President-elect.

(4) Red Badge Subcommittee. As part of the membership committee, the red badge subcommittee shall maintain and publish regularly the red badge requirements status of each red-badge member, including informing the president-elect, the red badge member, the club secretary and the club executive secretary.

(5) Rotary Information Subcommittee. As part of the membership committee, the Rotary information subcommittee shall develop and execute plans that give prospective members information about the privileges and responsibilities of membership in a Rotary club; give members, especially new members, adequate understanding of the privileges and responsibilities of membership; give members information about Rotary, its history, object, scope and activities; and give members information as to developments in the administrative operation of RI. The Rotary information subcommittee shall conduct a Rotary Information Part 1 session for each prospective Rotarian prior to each member’s posting for membership comment or objection. The Rotary information subcommittee shall also conduct a Rotary Information Part 2 session for each new Rotarian. Each session will be conducted in a formal, dignified manner in accordance with the Rotary Information guide sheets.

(b) Family of Rotary Committee. This committee shall take appropriate acts of care and concern on behalf of club membership in cases of member sickness, bereavement and death. This committee shall also coordinate the activities of the Family of Rotary Assist Team that offers useful counsel and assistance to surviving spouses of Rotarians in the community.

(c) Public Relations Committee. This committee shall maintain positive news media relations; seek publicity for successful service projects and activities; utilize Rotary periodicals and regional media to promote Rotary’s aims and accomplishments in the community; encourage Rotarians to inform their families, friends and associates of Rotary’s aims and accomplishments; cultivate understanding and support of community leaders, young people and other interest groups; take positive steps to prevent or correct any attitudes in the community that may harm Rotary’s reputation and limit its effectiveness: obtain full representation of the news media in its membership.

Section 5 - Community Service Committee. This committee shall develop and execute plans which will guide and assist the members of this club in discharging their responsibilities in their community relationships. The chairman of this committee shall be responsible for regular meetings of the committee and shall report to the board on all community service activities

Section 6 - International Service Committee. This committee shall develop and execute plans which will guide and assist the members of this club in discharging their responsibilities in matters relating to international service. The chairman of this committee shall be responsible for regular meetings of the committee and shall report to the board on all international service activities

Section 7- Rotary International Foundation Committee

(a)This committee shall plan, promote, coordinate and monitor the club’s annual giving program, Every Rotarian Every Year, by encouraging each member to contribute a minimum of $100 to the Annual Programs Fund of the Rotary Foundation annually. The club’s annual giving campaign shall be initiated during the month of November, The Rotary Foundation Month, and continue until the end of the Rotary year.

(b)This committee shall also monitor individual contributions in support of The Rotary Foundation in order to award appropriate recognition to member donors. Recognition shall be in a dignified manner before a regular meeting or club assembly. Members may be recognized for being Rotary Foundation Sustaining Members, Paul Harris Fellows, Benefactors, Bequest Society Members and Major Donors.

Article 9 Leave of Absence

Upon written application to the board, setting forth good and sufficient cause, leave of absence may be granted excusing a member from attending the meetings of the club for a specified length of time, normally not to exceed six months, except as provided in Article 8, Section 2 of the club ’ s constitution. Such leave of absence does operate to prevent a forfeiture of membership; it does not operate to give the club credit for the member's attendance. Unless the member attends a regular meeting of some other club, the excused member must be recorded as absent, except that absence authorized under the provisions of Article 8 Sections 3 and 4 of the club ’ s constitution is not computed in the attendance record of the club. Leave of Absence does not relieve a member of his/her financial obligations to the club.

Article 10 Finances

Section 1-The treasurer shall maintain two separate budgets, the operating budget and the club foundation budget.

(a)The operating budget is promulgated and maintained for the purpose of financing club operations and administration. The operating budget, named the Rotary Club of Coronado, is classified as a non-profit organization exempt from federal income tax under section 501(c)(4) of the Internal Revenue Code.

(b)The club foundation budget is promulgated and maintained for the purpose of financing club charities. The club foundation budget, named Rotary Club of Coronado Foundation, is a non-profit organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code.

(c)Both budgets shall be approved annually by the board of directors and shall be promulgated in accordance with sections 8 and 9 below.

Section 2-The club shall maintain an endowment fund, named Rotary Club of Coronado Endowment Fund, the purpose of which is to accumulate wealth on a regular, long-term basis.

(a) Contributions to the club’s endowment fund shall be made from individuals, from other organizations, and from the club’s foundation budget on an annual basis. The endowment fund board of directors shall be chaired by the club treasurer and shall consist of the chairperson and five other members of the club board of directors, one of whom must be the club secretary. The other four members of the endowment fund board of directors shall be nominated and voted upon by the club board of directors at the first meeting of the club board of directors in each Rotary year.

(b)The chairperson shall report the performance and status of the endowment fund to the board of directors quarterly, including any recommended actions for board approval.

(c)The income earned by the club’s endowment fund may only be expended for charitable purposes as permitted under applicable law and the Articles of Incorporation and Bylaws of the Rotary Club of Coronado Foundation, a California nonprofit public benefit corporation. No part of the principal of the endowment fund shall be removed or expended, and all of such principal shall be held in perpetuity as an endowment; except from time to time, that portion (or any part thereof) of the principal of the endowment fund which was donated by the club (as distinguished from portions donated by others) may be removed from the endowment and expended for said charitable purposes when such expenditure of endowment is approved by the board of directors and at least two-thirds of the members of the Rotary Club of Coronado present at a regular meeting of the club at which a quorum is present. Notice of such proposed action by the members shall have been duly given to all members by mail or electronic mail or such other method of notice then considered appropriate at least ten days before such meeting.

Section 3-The treasurer shall be responsible for depositing all funds of the club in some bank to be named by the board.

Section 4-Check Signing. All checks in excess of $200 shall be signed by any two officers.

(a)Those officers authorized to sign checks shall be the president, the secretary and the treasurer.

(b)The executive secretary may be authorized to sign checks at the discretion of the board of directors.

Section 5- Financial Records

(a)The board of directors shall order an audit of the club’s and club foundation’s finances when considered necessary by the board of directors. Before the board of directors orders an audit, the club treasurer shall advise the board of directors of the cost of such audit.

(b) In lieu of an audit, any member of the board of directors may request a financial review of club finances by an ad hoc Financial Records Review Committee. The request for a financial review must then be voted for approval by the board of directors.

(c) The Financial Records Review Committee shall consist of four club members with the past president two years removed from club presidency serving as chairperson. The other three members shall be appointed by the chairperson. It is important that the members of this committee have accounting, comptroller and/or corporate management backgrounds, if possible. If the past president two years removed is not available, the past president three years removed shall assume the responsibility…and so forth until a past president becomes available.

(d) There need not be a financial review of the club’s finances on an annual basis.

(e) If a financial review is deemed required, as suggested in Article 10 Section 5(b) above, the financial review will be conducted and concluded within 90 days of the financial review’s approval by the board of directors.

(f) The chairperson of the Financial Records Review Committee shall present the results of the financial review at the next regular board of directors meeting after completion of the financial review.

(g) The written report of any audit or financial review shall be placed in the club’s historical record for the Rotary year during which the audit or financial review was conducted. The board of directors shall also make the written report of any audit or financial review available to membership at two successive weekly meetings following the publication of the report.

Section 6 - The fiscal year of this club shall extend from July 1st to June 30th, and for the collection of members' dues shall be divided into two (2) semiannual periods extending from July 1st to December 31st, and from January 1st to June 30th. The payment of per capita dues and magazine subscriptions to RI shall be made on July 1st and January 1st of each year on the basis of the membership of the club on those dates. (Note: Magazine subscriptions for members joining during a semiannual period are payable upon invoice from the Secretariat.)

Section 7 - At the beginning of each fiscal year the board shall prepare or cause to be prepared a budget of estimated income and estimated expenditures for that year for business operations of the club, which, having been agreed to by the board, shall stand as the limit of expenditures for the respective purposes unless otherwise ordered by action of the board. The incoming president shall present this budget to the membership at the first regular meeting of the club each Rotary year. Any updates or alterations to this budget during the year shall also be provided to the club ’ s membership.

Section 8 - At the beginning of each fiscal year the board shall prepare or cause to be prepared a budget of actual income from the previous year and projected expenditures for that year for projects to be funded from the Rotary Club of Coronado Foundation, which, having been agreed to by the board, shall stand as the limit of expenditures for the respective purposes unless otherwise ordered by action of the board. The incoming president shall present this budget to the membership at the first regular meeting of the club each Rotary year. Any updates or alterations to the budget shall also be provided to the club’s membership.

Article 11 Method of Electing Members (For All Kinds of Membership)

Section 1- Election of New Members. The following steps shall constitute the procedure for electing new members to this club. Specific responsibilities for the procedures shall be assigned by the president-elect who shall coordinate the process.

(a) Identify the candidate. The name of a prospective member, having been proposed by the membership development subcommittee or by an active or past service member in good standing, shall be submitted first to the president-elect.

(b) Bring candidate to at least two meetings.

(c) Give the candidate a membership proposal packet.

(d) Have the sponsor and candidate fill out the personal data sheets in the membership proposal packet.

(e) Submit the personal data sheets to the president-elect for coordination.

(1) The classification subcommittee shall consider the eligibility of the proposed member from the standpoint of classification and determine an appropriate classification.

(2) The background subcommittee shall report the results of due investigation of character, business and social standing and general eligibility of the person proposed for membership.

(3) The membership committee shall then proceed to vote and, if there is no more than one negative vote cast by the members of this committee, the proposed member shall be considered eligible for membership.

(f) The board shall then review the actions of the membership committee and sustain or reject its decisions. If the board upholds improper findings by the committee, the sponsor shall be notified and the process terminated.

(h) The proposed member ’ s name, sponsor and proposed classification shall then be published in The COROTATOR.

(i) If no written objection to the proposal, stating reasons, is received by the board from any member (other than honorary) of the club within ten (10) days following publication of the information about the prospective member, that person, as prescribed in these bylaws, shall be considered to be elected to membership.

(j) If an objection is received, the board shall consider at a regular or special meeting the objection(s) and proceed to ballot. If there is no more than one negative vote cast by the members of the board in attendance at the meeting, the proposed member shall be qualified for membership. If the board finds against the candidate, the sponsor shall be so notified.

(k) For successful candidates, an induction date shall be arranged with the new member, the sponsor and the president, whereupon the new member shall be formally inducted into the club and billed for the admission fee and prorated dues.

Section 2 – President-elect’s Post Induction Procedures

(a) Provides data base info and application to the club secretary, who shall ensure the new member is placed on the COROTATOR mailing list, is entered in the club directory, and is reported immediately to the district and Rotary International.

• Provides temporary Red Badge to the new member.

(c) Provides information on the new member to the Red Badge Subcommittee.

(d) Schedules Rotary Information 2 meeting.

Article 12 Resolutions

No resolution or motion to commit this club on any matter shall be considered by the club until it has been considered by the club ’ s board of directors. Such resolutions or motions, if offered at a club meeting, shall be referred to the board of directors without discussion.

Article 13 Order of Business

The normal order of business for the regular weekly meetings of the club shall be as follows. However, the president and board for good and sufficient reasons may alter the format to accommodate special programs and occasions.

Luncheon.

Meeting called to order; invocation, pledge & singing

Introduction of visiting Rotarians and guests of Rotarians.

Correspondence and announcements.

Committee reports if any.

Any unfinished business

Recognition and other light raillery.

Address or other program features.

Adjournment.

Article 14 Amendments

These bylaws may be amended at any regular meeting, a quorum being present, by two-thirds vote of all members present, provided that notice of such proposed amendment shall have been mailed to each member at least ten days before such meeting. Prior to the meeting, the Bylaws Committee and the board of directors shall the review the proposed amendment and shall make a recommendation to the membership concerning approval of the proposal. No amendment or addition to these bylaws can be made which is not in harmony with the constitution and bylaws of RI.

Adopted unanimously March 5, 1953

Amended December 27, 1955

Amended November 29, 1955

Amended February 22, 1961

Amended March 28, 1962

Amended March 3, 1965

Amended March 1, 1967

Amended March 5, 1969

Amended May 28, 1975

Amended January 27, 1986

Amended January 31, 1996

With the affirmative recommendation of the Bylaws Committee, the Board of Directors of the Rotary Club of Coronado, by the affirmative vote of all of its members present and voting, recommends approval by the members of the Rotary Club of Coronado of the foregoing Bylaws of the Rotary Club of Coronado as a full and complete restatement of the Bylaws of such club.

Adopted by the Board of Directors at its regular meeting at which a quorum was present on May 18, 2005.

Stephen P. Duermeyer, President

Certificate of Secretary of Rotary Club of Coronado

I, Daniel Gensler, hereby certify that:

• I am the duly elected and acting Secretary of the Rotary Club of Coronado.

2. After at least 10 days notice of such proposed amendment restating the Bylaws was given to all members, the foregoing Bylaws of the Rotary Club of Coronado were duly adopted by the vote of at least two-thirds of the Members of said Club present at the regular meeting of said Club held on June 8, 2005, at which meeting quorum was present. In Witness Whereof, I have executed this Certificate of Secretary on June 8, 2005.

back to top